Administrative Assistant

ABOUT THE BRIDGE RESEARCH CONSORTIUM
The Bridge Research Consortium (BRC) was formed in 2024 to strengthen Canada’s pandemic readiness by helping to build a domestic therapeutic pipeline and immunization system that embeds public trust and equitable access into scientific innovation, policy development, and operational readiness. As a unique academic consortium of social sciences and humanities scholars, working with scientists, healthcare workers, and other varied partners and collaborators across Canada and the world, the BRC focuses on addressing the social and behavioural factors associated with the uptake of new vaccines and immunotherapies.

POSITION OVERVIEW
The Administrative Assistant, Project Support provides direct administrative and logistical support to the Project and Operations Manager and the Project and Administrative Coordinator to ensure the efficient day-to-day operations of the portfolio at the Bridge Research Consortium (BRC). Reporting directly to the Project and Operations Manager, this role supports scheduling, documentation, coordination, and communication across multiple projects and groups. The Administrative Assistant, Project Support helps maintain organized workflows and ensures timely execution of administrative tasks, allowing senior staff to focus on strategy and oversight.

DUTIES AND RESPONSIBILITIES

• Provide administrative and scheduling support to the Project and Operations Manager and the Project and Administrative Coordinator, including booking meetings, maintaining calendars, and arranging logistics for virtual and in-person events.
• Draft, proofread, and format correspondence, reports, and presentation materials for review by the Project and Operations Manager.
• Record meeting minutes, track action items, and follow up with team members to ensure timely completion. Materials to be reviewed by the Project and Operations Manager and the Project and Administrative Coordinator.
• Maintain organized electronic filing systems and ensure version control of project and portfolio documentation.
• Prepare documents, templates, forms, and trackers to support portfolio operations and reporting.
• Support travel coordination, reimbursement submissions, honorariums, and expense claim preparation for review and approval by the Project and Operations Manager and Project and Administrative Coordinator.
• Assist with onboarding materials, internal communications, and team process documentation with guidance from the Project and Operations Manager.
• Provide general administrative and clerical support to the broader administrative and operations team as directed by the Project and Operations Manager.

QUALIFICATIONS

• Diploma or certificate in office administration, business, or a related field.
• Minimum 1–2 years of administrative or clerical experience, preferably in a university, research, or non-profit environment.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Proficiency in Microsoft 365 and/or Google Workspace applications.
• Excellent written and verbal communication skills.
• Professional, adaptable, and collaborative approach with a strong sense of accountability.

RELATIONSHIPS

• Direct reporting to: Project and Operations Manager

• Works closely with: Project Management, Administration and Operations Team; Project and Administrative Coordinator and other BRTC Secretariat team members; Scientific Co-Directors

• Accountable to: Project and Operations Manager and BRC Scientific Co-Directors (Professors Kelley Lee and Ève Dubé)

• Financial accountability: Project and Operations Manager and BRC Scientific Co-Directors

WORK ENVIRONMENT

• The role can be hybrid, requiring 3 days a week at our Burnaby office, with periodic in-person meetings in Burnaby and Vancouver, B.C., or at national events.
• Flexibility is needed to accommodate time zones.
• Occasional travel may be required (e.g., conferences, workshops, stakeholder engagement activities).

HOW TO APPLY
Please submit your CV and cover letter by email to bridgerc@sfu.ca

The application deadline is 11:59 pm PST on November 1, 2025. Note: Applications without cover letters will not be reviewed.

At the Bridge Research Consortium, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff, and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to SFU as a workplace, and creates the necessary conditions for a rewarding career.

EMPLOYMENT EQUITY
Simon Fraser University is committed to employment equity and encourages applications from all qualified persons, including visible minorities, Indigenous people, persons with disabilities, and LGTBQ-identified persons. Located on unceded Coast Salish Territory — the traditional territories of the səlilwətaɬ (Tsleil-Waututh), kʷikʷəƛ̓əm (Kwikwetlem), Sḵwx̱wú7mesh Úxwumixw (Squamish) and xʷməθkʷəy̓əm (Musqueam) Nations, SFU is actively building an increasingly diverse and inclusive community.